An effective insurance agency telemarketing script is one of the key components in a successful insurance agency lead generation initiative. There are, however, many other important elements to be added to ensure continual, in profile, insurance agency leads. Beyond the telemarketing (appointment setting) script, agents should also create buyer personas, targeted prospect lists, niche marketing segmentation (verticals whenever possible), professional eCollateral and a well documented lead handling process. Let's explore an insurance agency lead generation initiative from an appointment setting perspective.
Sometimes your insurance agency is targeting a niche like trucking, and your agency has a strong close ratio, but lacks sufficient prospects to adequately increase revenues. Using a baseball analogy, your trucking insurance agency may have a Ted Williams batting average but you are only playing as a pinch hitter, so you lack sufficient at bats to build your book of business. One solution to increase your pipeline activity is a targeted appointment setting campaign. This can include eMarketing and appointment setting calls, or if budget is insufficient, simply the latter. Before embarking upon your initiative, you should consider the following building blocks for your transportation insurance lead generation campaign:
- Buyer Persona: A short narrative on the type of person who can and will buy your solution.
- Prospect Scorecard: Create a Prospect Scorecard to quantify your approach to prospecting and pipeline building.
- Targeted prospect and email list: Once your agency has clearly identified your target market, you need to build a high quality prospect list. Some refer to this as a suspect list.
- Compelling Telemarketing Script with your value proposition and top 3 differentiators: You only get a short window of opportunity for you (or your outsourced appointment setters) to deliver your pitch. It should be concise, compelling and explain your value proposition.
- Professional Appointment Setter: Your appointment setter (note that I did not refer to them as a telemarketer), needs to be professional, reliable, and insurance industry knowledgeable.
Let's begin with the Buyer Persona. A Buyer Persona is a one or two paragraph written description of your ideal buyers. A trucking insurance agency Buyer Persona may sound like this: Mike Jones is an owner or CEO of a trucking company, with a fleet size between 10 and 150 power units. He's held this position at least three years and seeks an insurance agency that understands transportation insurance and offers both coverages and expert guidance. He does not make quick decisions, but is willing to try a new agency if they offer deep expertise and competitive pricing. He can make the decision to purchase, but may seek to validate it with other team members. Once he decides, however, the sale is very likely to move forward.
You should create Buyer Personas for each major industry you're targeting, assuming that the key attributes of each buyer and industry are different. If you're unsure of the key attributes for each prospective buyer, you should utilize a Prospect Scorecard to define, measure and qualify your prospect buyers, by target industry.
Prospect Scorecard & Targeted Prospect List
A Prospect Scorecard can be used to determine the five to ten ideal attributes of your most coveted prospects, and to quantify these to help determine the overall quality of your agency pipeline. This ingredient can be used to ensure you are contacting ideal suspicions, thus optimizing your appointments setting campaign. More targeted suspects result in better prospects and will increase the number of prospects which absolutely close.
Once your agents have identified the ideal prospect attributes, by targeted industry, including, industry, type of business, revenues, employees, title, geography, ex-date, etc., you should then build a comprehensive, up to date suspect list. If you're target small businesses, focus on only one or two titles (Owner, CEO, President). If your targeting large businesses, call high and wide, as the decision making process is often distributed and obtuse. A good, current list, with ex-dates whenever possible, will dramatically improve campaign results. And if you are augmenting your appointment setting with insurance agency eMarketing, ensure you have quality emails and follow all opt-in / opt-out and Can-Spam regulations.
Insurance Agency Telemarketing Script
Once the list is assembled, it's time to create a compelling call script. A very simple example is below:
Hi (Your Prospect Name) this is Mary Smith calling with XYZ Trucking Agency. We work exclusively with trucking companies, helping insure their small fleets, providing creative approaches to optimize coverage while reducing premiums. We handle your most difficult challenges, from P & C to Benefits Compliance, and take the hassle out of your renewals and administration. With over 60 years of trucking insurance experience, we know what it takes to help ensure your success. It will only take a few minutes to get a second opinion on one of your largest cost centers – do you have 10 minutes to meet with one of our trucking agents?
In this simple example, we note that you should use industry jargon to convey expertise. You should include your top 3 differentiators in your telemarketing script. Also note that effective appointment setting campaigns are unaware companies which may be considering a change. Perhaps their current service levels are inadequate, their renewal was frustrating, or a new executive was recently hired and is seeking to improve operations. So timing is everything, and continuing casting a broad net, will help improve the odds that your producers are in the right place at the right time. Think of this from a metric standpoint. If your appointment setter is working 20 hours a week and dialing the phone 25 times an hour, they are making 500 calls per week, or about 24,000 calls per year. If your targeted prospect list is 1,500 companies, with three contacts each, that means the campaign will reach out to each contact about 6 times per year. Although they will not reach them 6 times (voice mail, out of office, in meetings, etc.), they are very likely to reach them at least once, providing an opportunity to carry your unique value proposition to thousands of prospects.
Professional Appointment Setter – In-house Vs. Outsource
Finding, training and managing a professional and effective appointment setter is somewhat more complex than most agents might perceive. It's rare that an agency can hire one appointment setter, and be successful with that single hire. This is somewhat analogous to assuming every producer hired will succeed. It's more likely that one of every two or three appointment setters hired will succeed. This metric is affected by the support systems and infrastructure used and the provision provided to support the insurance agency telemarketing initiative. Agents will need to train, manage and measure the results of each appointment setter, and every campaign. The agency also needs to create and refine their call script, and clearly document a lead handling process for both the appointment setter and producers to optimize appointment setting campaigns. Many agencies, may lack the internal resources and expertise to accomplish all the items above.
A long term approach with appointment setting works best, and campaigns will typically record their best result when accompanied by a professional insurance agency eMarketing and branded fulfillment program. And it's very important that producers utilize a simple and consistent qualification process like the Prospect Scorecard mentioned above.